Job Description: Our Room Leaders

In this article, we’re going to run through the specifics of the Room Leader’s Job Description - who they are, what they do, what they are responsible for, who reports to them (and why) and what performance metrics we expect them to deliver

Room Leadership & Management - overseeing your room team and providing room evaluations / self assessments as part of quality assurance (monthly)

Key Information

Post Title

Room Leader

Direct Report

Nursery Manager

Indirect Report

Deputy Manager / Third in charge

Works with

Other Room Leaders

Line Manages

All staff within the room they supervise: Deputy Room Leaders, Qualified early years teachers (level 3 +), Trainee Teachers (Level 2+); Teaching Assistants (Unqualified in training); Assistants (Unqualified personnel not in training)

KPIs and Targets


Inspections: Ofsted / Central Team or Consultants - Good-Outstanding floor practice elements - Quarterly Inspections 


80% Staff positive feedback (within your room) - Quarterly BambooHR Feedback assessments


95% Parent retention feedback (within your room) - Hubspot Leaver Feedback and Occupancy Analysis


85% room occupancy - Quarterly review 

Teaching & Learning

95%< delivery of OAP (Mandarin & Birth to Five) and summative reports (baseline / termly and statutory 2 and 5 yr old reports) - Termly EY Log report outputs

Compliance with Educational Policies on Google Calendar room routines and maintenance of room resource / boards to delivery monthly plans


95% completion of compliance task lists and logs - on-going assessments  for your room: Workast reports / BambooHR Goal trackers - monthly assessment

Internal Comms

2 days> response rates to internal communications from management on slack / gmail


95% punctual attendance throughout year



6 Months during which time probationary assessments must be passed, digital training programmes completed and positive peer review secured


Full time permanent contract


Third in Charge

Required Qualifications & Certificates

Essential: Relevant childcare qualification to level 3 or above; Up to date DBS; Pediatric first aid; Safeguarding training; Food Hygiene; SEND; Fire Safety; A positive approach to gaining further qualifications and trainings.

Purpose of Role

To ensure that the Room for which you are responsible always meets the compliance requirements of safeguarding and welfare (see Section 3, Page 16-31) and the learning and development requirements (see Sections 1 & 2, Pages 7-15) of the EYFS Statutory Framework and is met to Outstanding practice upon review

To ensure that you operate and act like a Manager for your room - responsible for all aspects of staffing, childcare, welfare management and statutory reporting within it and to ensure that your school manager does NOT have to step in to undertake those aspects on your behalf


  • Health & Safety - ensuring that room and staff are all compliant with policy at all times and that all statuary reports / google forms are filled out as per procedure

  • Child Welfare / Protection - ensuring that child protection and safeguarding procedures are maintained at all times, reporting to the DSO as and when required and ensuring accurate logs are maintained on child profiles in EY Log

  • Administration - maintaining an accurate and up to date log of all statutory checks for the room at all times (see Google Forms and Teaching & Learning reporting on EY Log)

  • Staff management - assisting the manager/  deputy with supervisions , one on ones with subordinates and providing assessments of staff practice on on-going basis and reporting to manager and incidence of disciplinary / grievance, using BambooHR to assign goals to your team and monitoring their ability to deliver on them

  • Education & Learning - being primarily responsible for the planning of the room, to be compliant with the schools policies on bilingual learning, working with manager and senior Chinese teachers in delivery of programmes that support our ethos and to deliver the curriculum planned for your age group as defined in Hubspot Knowledge Base / Annual planning guidance 

  • Formative & Summative Assessment - overseeing all formative and summative assessments for key children in room, reviewing subordinate staff output and ensuring that staff maintain strict adherence to the reporting timetable one observation / key child / week, ensuring Characteristics of Effective Learning and other frameworks are mapped on development

  • Parent Comms - managing the digital daily diaries and formative assessments through EY Log and ensuring that parents are updated via the app on all movements

  • Registrations - ensuring that all children are registered into the EY Log system / settled in according to our policy and are transitioned into new rooms in line with procedures


  • Good organisational, record keeping and planning skills

  • Excellent communication skills, with children, colleagues, advisors and parents/carers

  • A good understanding of the EYFS

  • Good written and verbal skills for report writing, maintaining child records and providing feedback to parents/carers and colleagues

  • A positive approach to learning and gaining new skills through teamwork and training opportunities

  • The ability to model, motivate and support staff

  • Problem-solving skills

  • Competent technologically speaking
  • Able to plan and manage own and others workload

  • Desired – Mandarin


  • 2 years of working in a baby room in a Nursery

  • Has experience of managing a room / being present in the team during an Ofsted inspection that has secured a Good to Outstanding inspection 

  • Experience of caring for, or working with children aged aged 6 months to 5.

  • Good knowledge of Ofsted requirements for the provision of safe care to children aged 6 months to 5 years.

  • Knowledge of health & safety requirements for the environment in which children aged 6 months to 5 years are cared for

  • Experience of working in small team, supporting colleagues with peer on peer observations.

  • A commitment to the provision of high quality childcare.

  • Being able to deliver a tough message in a fair way

  • Supporting  nursery marketing events experience

Person Specification

  • Technologically adapt at using web apps and business management systems

  • Organised, diligent and effective in controlling, staying on top of and delivering on workflows
  • Highly communicable and manages upwards on what has been achieved / what is outstanding and why
  • Patient and empathetic - understanding of others needs and nurtures growth within the teams he / she manages

  • Reliability and trustworthiness

  • A positive approach to inclusive practice with children, parents and colleagues

  • Enthusiasm for working with young children

  • Flexibility – occasionally working hours might be changed, e.g. if the the setting host marketing events


Hatching Dragons is committed to employing the most rigorous vetting procedures to ensure that its staff are the most qualified to care for its children. For full guidance, see our application form online ( )

Safer Recruitment 

Candidates will be expected to follow the following safer recruitment steps prior to appointment:

  1. Registering Interest - submitting a response and cover letter to this advert

  2. Telephone screen - to provide principal assessment to your suitability

  3. Application Form - submitting their CV in full to the ATS (BambooHR) with mandatory questions fulfilled

  4. Referencing - referencing will be submitted for candidates who are processed through to interview & trial so that job offers can be expedited

  5. Invitation to Formal Interview & Trial - Post review of submitted certificates and safer recruitment information you’ll be invited to a formal interview and trial at one of our schools

  6. DBS Application & Conditional Job offer - post interview provisional offers, conditional on clear DBS, will be made

  7. Contracting - issuance of final contracts for signing

  8. Onboarding Pack -induction and onboarding pack issued by HR Management System, BambooHR


Organisational Culture: Personality / Attitude and Approach

It is critical that we get the right mix of people with the right skills and expertise to deliver the quality we need but it all hinges on the team, culture and attitude we take to work and to each other to make it happen. As such, every staff member is invited to evaluate their Manager, Management Team, Themselves and at least two of their peers against the following principles, which we, as a company, believe reflect the values of the company - values that we are trying to teach our children so should be able to demonstrate ourselves

Respect & Courtesy - for the Company, for your colleagues and yourself in how you communicate / behave

Compassion & Understanding - of your needs and those of others in how you communicate / behave

Team Work, Support & Collaboration - helping others do what needs to get done

Proactive Positivity - being solutions oriented, not problems focussed 

Praise & Encouragement - congratulating peers on work and providing positive constructive feedback on where they can improve

Pragmatic Professionalism - Maintaining confidentiality, ensuring policy and applying restraint in how your communicate